Bite Back Privacy Notice for Children
Hey kids (and parents)!
Thanks so much for being part of the Bite Back 2030 movement — we hope you’re having fun getting involved with our campaigns, and know what a big impact you’re making on the world around you.
We’ve written this document (called a ‘Privacy Notice’) because it’s important to us that you know how we use information about you when you or your parent/guardian interact with us, and for you to know that we keep this information safe.
If you don’t understand something, please ask an adult you trust to help you, or talk to us below).
What details do we have about you and where do we get them from?
When we talk about “information about you”, this can mean a few different things:
- Anything about you that you, or your parent/guardian, has sent to us, such as your name, photograph, age, date of birth, videos of you, where you live, what year of school you are in, gender, your social media name, phone number or email for you or your parent/guardian, your password if you create an account with us, name of your parent/guardian, your activities and your hobbies, as well as any other information you provide to us when you take part in one of our activities.
- Details about you that we might get without asking. This could be because it is available to the public, like on Facebook or Instagram. We give you more information about this in our ’When We Don’t Ask Your Consent’ section below.
- Information that comes from a computer tool called cookies. We ask you if it’s OK for us to have that and give more information about this below.
Please do not send us any information that you don’t want us to have, or any private information about you, your family or your friends.
In some cases, we might ask you to provide more sensitive information about you, including your health (including allergies), or religion or race/ethnicity. When we do this, we will tell you why we are collecting the information, and you can always choose not to provide it. If you do provide it, we will ask you to confirm that you consent for us to have it and to use it and share it in different ways.
How and why do we use information about you? Will anyone else see it?
When We Ask For Your Consent
If we need to, we will ask you or your parent/guardian if it’s OK to use information about you (this is called asking for your ‘consent’). If, after this, you change your mind and don’t want us to use this information at any time, you or your parent/guardian can let us know (this is called ‘withdrawing your consent’) and we will stop using the information and delete it straight away. To do this you can talk to us (see below) or ask your parent/guardian for help.
We will never include you in a photograph or video unless you or your parent/guardian tells us it is OK or signs a contract with us first.
When you first use this website, a message will appear that asks you about your cookie choices. This is so we can ask you or your parent/guardian if it’s OK for us to use a computer tool called ‘cookies’ (not something you can eat, unfortunately!). With help from other businesses, we use this tool to:
- see if our advertising works
- get information about how you use our website, such as what type of computer/phone/tablet you use, where you came to our site from, and which pages you look at
- make our website better
- allow you to complete forms on our website like letters to politicians
- show you words in a local language
- allow you to share or ‘like’ something from this website on social media
- ensure our website is secure
- see how you use our website with social media
We will never sell information about you to anyone.
When We Don’t Ask For Your Consent
Sometimes we don’t need to ask if it’s OK to use information about you, as long as we have a proper reason (the law calls this a ‘lawful basis’), but we will never use information about you that might cause you harm or be unfair to you without asking, because we always put what is best for you first.
We think we have a proper reason not to ask where:
- We love to share campaign ideas and activities with you and other people through this website, our social media pages, and other publications. We may use information about you (eg, your name, your words, your photographs or your social media profile) that you or your parent/guardian have shared with us, such as if you talk to us or interact with us in person, on our website or social media. We may share these with our audiences, our other businesses and businesses we work with to tell them about all the great work we are doing with our community.
- You or your parent or guardian has entered into a contract with us, in which case we may need to use information about you to make that contract happen, such as if you enter a competition or ask for a service from us, and so that we can actually provide you with the things you have asked for. We will tell you more about this at the time.
- Where the law tells us we need to use your information; or
- Where we have to use your information in an emergency (for example to protect your life, or someone else’s).
Please make sure you only send information about you that you are happy for us to see and share. You should make sure that anything you send to us (such as art, a photograph, or a comment) belongs to you, doesn’t break any laws, is only ever nice and not rude or nasty, and anyone else who is part of what you send us is OK with you sending it to us. If you’re not sure about this, talk to a trusted adult.
When we collect your personal information, we do this for a number of reasons, including:
- to make sure that we can give you what you have asked for, including if you want to use one of our services, enter a competition or find out more about us.
- develop our own website and services so that they are the best they can be.
- to make sure that everything you get from us is appropriate and what you would be interested to see.
- to help us learn more about people that like us, so we can make and do better things, and tell our audiences about that in the best way.
- because the law tells us to do something, like to make sure that an adult is your parent/guardian, that you are old enough to do something or that no one who interacts with us is breaking the law. In that case, we may need more information about you to show that you are old enough or that an adult is your parent/guardian and we will tell you more about this at the time.
- to allow us to give you our help when you have asked for it.
- to keep you and others safe. We will get names, contact information and video recordings of everyone who comes into our office including you. We have big signs next to the video cameras in our office, so you know where they are. We may also use information about you so that we can look after you if a person reports to us that they are worried about your safety, and we will always tell your parent/guardian if this happens.
Sometimes, we might also need to share your information with other people, for example when:
- We work with other businesses that help us run our company (by giving us computers, online, communication, photography, video and security tools) and help us give you what you have asked us for, so that they might use information about you as they do their job.
- We tell your parent/guardian about something if we need to, such as if you want to enter a competition.
- Sometimes, we run projects with other people and charities, and we might need to share your information with them so they can do research for their own work and so they can reach out to you to tell you about the things they do. Before we do this, we will ask your permission first.
When we collect, share or otherwise use your information we will always keep information about you safe and we will only use what we need, based on the reasons we collected your information. If you want to know how we keep this information safe, ask a trusted adult to read our Privacy Notice and explain it to you, and talk to us (see below) if you want to know more.
We are in the United Kingdom. Some other companies and people we share information about you with are outside the United Kingdom and sometimes, we have to take extra steps to make sure your information stays safe even when it goes to companies or people in different countries. We make sure that information about you is always safe and we won’t send anything to anyone we haven’t told you about.
When you interact with us on social media like Facebook or Instagram (eg, if you ‘like’ or comment on something we post, tag us, use our hashtag) or you interact with other businesses, they have their own rules so make sure you read those and ask your parent/guardian to help you understand it.
Who are we?
We are a youth-led movement campaigning for every young person to have access to healthy, nutritious food, no matter where they live. Our proper name is Bite Back 2030 Limited. If you want to talk to us or have a problem, you should:
- Send us a message here.
- Send a letter to: Bite Back 2030 Limited, Benwell House, 15-21 Benwell Road, London, N7 7BL, United Kingdom
- Send an email to firstname.lastname@example.org
What can you do with the information we have about you?
You can ask us at any time if you want to see, change, delete, or stop us using information about you. If you want to do that, we would be very happy to help and you can talk to us (see above). Ask a trusted adult if you want help to make this happen. You and your parent/guardian can see more information about what you can do here.
If you are not happy about what we are doing with information about you, it would be great if you could tell us first, but you can also tell the government at https://ico.org.uk/concerns/ or by calling 0303 123 1113.
How long will we keep information about you?
We will only keep information about you for as long as we interact with you, if the law asks us to keep it for a specified time, or if we need to keep it for another, specific reason (for example to defend our legal rights) and delete it after that.