Events Executive

Contract: 12-month initial contract (with the intention to become permanent as funding allows)
Hours: Full Time / Open to 4 days per week (0.8 FTE)
Location: London Hybrid / Remote. Office-based employees are expected to be in the office two days per week. Remote staff are required to travel to our London HQ at least once a month; if you are on a remote working contract, your travel to the London office for team days will be paid. This is a UK-based role; you must have the right to work in the UK to be considered.
Salary: £27,000 - £29,000 gross FTE per annum. Team members who come into the London office 2+ days per week are entitled to an additional office allowance of £2,000 FTE per annum.
Travel: This role also requires some domestic travel for day events or residentials up to twice a month. Bite Back has an annual residential event over a weekend in mid-August, and at the end of the year with our young people which this role is required to attend.
Benefits: 30 days annual leave, flexible working environment, enhanced sick pay, 5% employer / 3% employee pension contribution, bike to work scheme.
Reporting to: Brand Manager
Please note: Owing to the nature of this role, any offer of employment with Bite Back will be subject to a satisfactory enhanced DBS check.
Do you want to work with a vibrant, dynamic and youth-driven organisation that is committed to creating healthy futures for British children by improving the food system?
Be part of the creative, agile and growing team behind Bite Back’s exceptional teenage activists. Join us as our Events Executive and contribute to our journey to help make the food system healthier and fairer.
At Bite Back we are committed to ensuring our staff is representative of the diverse world around us and therefore we encourage candidates with a range of lived and professional experiences to apply. We particularly welcome applications from people of colour, LGBTQ+ people and disabled people. We will use positive action under the Equality Act 2010 to appoint from these underrepresented groups if two candidates are equally qualified.
About Bite Back
We’re surrounded by junk food. From the moment we're born, every second of every day, children are being targeted. Giant companies manipulate them with colourful, cuddly, clever marketing, deceive them with packaging claims and pump products at them that are full of junk. It's become the cultural wallpaper. Now, it risks destroying the health of a generation.
Over a third of 10-11-year-olds leave primary school with an increased risk of developing food-related conditions like type 2 diabetes and heart disease in their future.
The good news is, it's totally preventable. And we're biting back.
Bite Back is a youth activist movement challenging a food system that's been set up to fool us all.
We do this by:
- Calling out the manipulation of the junk food giants.
- Demanding higher standards from food marketing and from everyday food itself.
- Mobilising and equipping young people in the fight for better food.
We do all this so we can bite back against a global epidemic of food-related ill health.
Role Description
You will support Bite Back to deliver a truly impactful calendar of internal and external events that grow the global reputation of our brand, mission and young people. In 2024 for example, our young people delivered keynote speeches to the biggest CEOs in the world and delivered international workshops in partnership with UNICEF.
Working with the Brand Manager and Head of Youth Activist Development you will shape the success of each event, by identifying the requirements of each opportunity and support with planning and logistics. In line with our safeguarding policies and bold brand strategy, you can ensure every event inspires and drives change.
Responsibilities
The Events Executive is responsible for:
Planning
Gathering the insights and objectives for both internal and external events, and reporting them to the Brand team.
- Coordinate across our teams to understand the aims and objectives.
- Work with the Event Sponsor to create success metrics.
- Manage the event calendar and project management system.
- Create event timelines and track budgets.
- Research and identify appearance opportunities nationally and internationally.
- Manage the events email and build relationships with stakeholders.
- Bring new opportunities to the attention of the Brand and Youth teams.
- Prepare briefing notes and fact sheets to share with internal teams.
- Brief / liaise with the youth team to prepare young spokespeople for appearances.
Logistics
Support across teams to ensure everything is in place to ensure the smooth running of internal and external events.
- Research, visit and book venues.
- Develop supporting materials including event plans, programmes, and slide decks.
- Liaise with suppliers and gather quotes for services.
- Manage our events stakeholder database.
- Work with our operations team to ensure travel schedules reflect the event plan.
- Manage internal resourcing to ensure staff time is secured with enough notice.
- Create and manage invite lists, and register delegates when appropriate.
- Help with event set up and take down.
- Act as the lead for the management of our storage unit, ensuring that the inventory is kept up to date, it remains tidy and accessible and use of the unit complies with our health and safety policy.
- Troubleshoot and ensure the smooth running of events on the day.
- Support with evaluation and reporting.
Safeguarding and Risk
- Support the Brand and Youth teams to manage risk, raise any concerns, and ensure the wellbeing and safety of our young people.
- Work with the operations team to ensure they are prepared and ready to support staff needs allowing Youth and Brand teams to focus on our young people.
Skills / Experience
This role would suit someone looking to take their first step into events management in a mission-driven organisation.
The ideal candidate would have the following experience and qualities:
Essential
- Highly organised and able to problem solve in high-pressure situations.
- A good communicator with the ability to listen and understand complexity.
- Open to ideas and able to think creatively and adapt to changing situations.
- A commitment to Bite Back’s values: Fresh, Resilient, Respectful, Energetic, and Real.
Desirable
- Experience working with children or young people.
- Experience in organising events or activities (this could be through paid work or volunteering).
Approach to Work
You will be able to show the following qualities:
- A bold and open mind — you will be prepared to think differently about issues.
- A level head — you will be comfortable working both reactively and proactively.
- A sense of humour — we believe work should be fun and that we all perform at our very best when we enjoy what we do.
- Creativity — you will come at issues from new and surprising angles.
How to Apply
Please apply with a CV and covering statement (maximum two sides of A4) explaining why you are a good candidate for this position.
The covering statement is your opportunity to tell us why you’re a good fit for this role. We know it’s a big job so we don’t expect you to have everything we are asking for on day one and we are committed to providing support and training. Do look at each point under Skills and Experience and Approach to Work to give clear, specific examples of how you meet them through your personal or professional experience (volunteering counts too!).
Don’t forget to tell us why you want the job!
If you have any questions about the role or the application process, do contact us on recruitment@biteback2030.com and we’ll be happy to help. We will only accept applications submitted via the CharityJob website. This is because CharityJob automatically anonymise all applications to reduce bias in the selection process.
Applications will be handled in line with our Recruitment Privacy Policy.
Timeline
- Applications close at 09:00 on Thursday 20th February 2025.
- Initial (online) interviews are expected to take place on Tuesday 4th March 2025.
- Second interviews will happen at Fivefields, 8-10 Grosvenor Gardens, London, SW1W 0DH the following week.
If you are in receipt of means-tested benefits and cost is a barrier to attending a London-based interview, please let us know and we can help with booking your travel.
We are testing an approach of sharing one interview question in advance as part of our commitment to being more inclusive. Please let us know if you require any additional support or reasonable adjustments for the application or interview. We really want our process to feel accessible.